Time & attendance.
QR, staff app or WhatsApp.

Asset register

Serial number, category, make, value, location, photos and documents.

QR labels

Print labels; scan with the staff app to open the asset.

Signed custody

Check out to a person with a signed receipt; due dates and overdue reminders.

Returns and condition

Condition checks on return; reported problems flag the asset for maintenance.

Extension requests

The person holding an asset can ask for more time by link; you approve or decline.

Maintenance

Scheduled maintenance with history, cost and reminders.

Depreciation and value

Purchase value and depreciation per asset.

Client-owned assets

Track equipment you maintain for clients separately from your own.

Branded booking page

Your logo and colours; customers book without logging in.

Industry templates

Pick your type of business and we set up services, categories and settings.

Staff, spaces, equipment and vehicles

Availability follows staff shifts and blocked times — no double bookings.

Hire per hour, day, week or month

Rent out rooms, equipment or vehicles with your own rates.

Deposits online

Collect a deposit or full payment by card when booking.

Confirmations and reminders

Email with calendar invite, plus WhatsApp reminders before the appointment.

Promo codes, recurring bookings and waitlist

Discounts, repeat appointments and automatic waitlist offers.

Field service bookings

Ask for the customer’s address and photos, and create a job card when paid.

Needs the Job Cards add-on

Deliveries and collections

We deliver, or the customer collects at a branch or warehouse — booked from an order or ad hoc (a till slip, a phone order).

Day board per driver

Drag stops onto drivers, put them in order, and Optimise: priority first, then time windows, then the shortest way. Open the whole route in Google Maps.

Customer tracking link

Booked, on the way (with the time), delivered — the customer can choose another day or add directions for the driver.

One-time code at the door

The customer gets a 4-digit code; the driver can only complete with it. Managers can override with a reason that shows on the proof.

Signature, photos and every item

Received by, signature, photos, GPS, and per item: OK, damaged, short, missing or refused.

Proof-of-delivery PDF

Created the moment it’s delivered — on the delivery, on the customer’s link and in your records.

Driver app that works offline

Route, navigate, on my way, deliver, couldn’t deliver — saved on the phone without signal and sent later.

Couriers and delivery services

Hand a delivery to a courier or a service like Uber with the tracking number — the customer gets the details.

Never lose a failed delivery

Failed stops get a reason, the customer gets a link to choose a new day, and unfinished deliveries from earlier days move to today in one click.

From orders

Deliver an order’s items with one tap from the order.

Needs the Order Manager add-on

Snap a slip, AI fills it in

Staff take a photo in the staff app; AI reads the supplier, branch, date, total and VAT for them to check. Duplicate slips are caught.

What can I spend?

Spend limits per person, role, branch or category, shown to staff before they buy. Over-limit spending is flagged, not blocked.

Every way you pay

Company and fuel cards, cash floats with a running balance, accounts at suppliers, buying clubs, wallets and own money — and who may use each.

Buying clubs and cash-back

Buy-aid schemes such as bsmart, Pretorium Trust, SAMBA, Koopkrag and iMas — or any buying club — with your member number and yearly cash-back %; see what you spent and the bonus to expect.

Suppliers linked automatically

A slip from a new shop creates a draft supplier with its branch (e.g. “Pick n Pay — Fichardtpark”) and links every receipt to it.

Approvals your way

Manager, role or named person by amount and category, several levels, optional board approval above an amount. Nobody approves their own expense.

Paid back by EFT or payslip

Own-money claims are batched into a bank file, or listed for the next pay run — switch either on in settings.

E-mailed slips

Everyone gets a private address to forward shop e-mails to — PDF slips, online-order receipts — read by AI and waiting in the app to check.

Kilometre claims

Own car used for work: from, to, kilometres (worked out for you) × your rate per km — approved and paid back like any claim.

Statement checks

Upload a card or account statement (CSV or PDF): every transaction is matched to a slip, and the ones without get chased automatically.

Ready for your accountant

Export with GL codes, VAT and every detail — or straight into Xero’s bill import.

Branch budgets

Every expense belongs to a branch. Set budgets per branch or company, per month or year, for all spending or one category — see what is used and left, and get spending flagged when it goes over.

On jobs and clients

Put an expense on a job card or client from the phone — marked to charge to the client. Parts a tech buys on site go straight from the job card into Expenses, and the phone records where each slip was captured.

Fleet fill-ups and services included

With Fleet, every fuel fill-up and vehicle service comes into Expenses with its slip, vehicle and card — no capturing twice.

Reports and flags

Spend by category, supplier, payment method, person and branch; flags for no slip, over limit, over budget, duplicates and weekend spending.

Vehicle register

Make, model, registration, VIN, driver and photos — read details from a licence-disc photo.

Trip logbook

Odometer start and end, purpose and driver, from the staff app.

Fuel

Fill-ups with litres and cost, and consumption per vehicle.

Service schedule

Service history with cost and invoices, and reminders before the next service.

Document expiry

Licence, roadworthy and insurance dates with reminders by app, WhatsApp and email.

Incident reports

Detailed incident forms with photos from the staff app, editable with a full history.

Client-owned vehicles

Manage vehicles you look after for clients alongside your own.

Rent vehicles out

Let customers hire vehicles per hour, day, week or month.

Needs the Bookings add-on

One inbox

Web form, email (your own help desk address) and WhatsApp.

Threaded replies

Email replies thread back onto the ticket automatically.

Reply by email or WhatsApp

Plus internal notes only your team sees.

Customer status page

Each ticket has a link where the customer follows and replies — no login.

Work from tickets

Create a job card, task or order from a ticket; the ticket can’t close while that work is open.

Needs the Job Cards, Tasks or Order Manager add-on

Statuses, categories and priorities

Answered / waiting on customer, categories and priorities to route your inbox.

Embeddable form

Put your support form on your own website.

Client portal

Clients with a portal login see and log tickets online.

Branded quotes and invoices

Your logo, business, tax and bank details, terms and numbering on every document.

Accept online

Clients open a private link, save it as PDF and accept or decline a quote — you get a notification.

Send any way

E-mail, copy the link or WhatsApp it from your own number.

Quote to invoice

Turn an accepted quote into an invoice in one click.

Job card to invoice

Labour, parts and costs from the job filled in for you.

Needs the Job Cards add-on

Bill expenses on

Slips, kilometres and parts marked “charge to client” become an invoice — each billed once.

Needs the Expenses add-on

Payments and reminders

Record part or full payments, see balances, and e-mail reminders when invoices are overdue.

Price list

Your products and services with prices — add them to any quote or invoice in one click.

Pay online

Clients pay by card or instant EFT through Paystack or PayFast — the invoice marks itself paid. Or use your own payment link.

Recurring invoices

Retainers, service contracts and rent invoice themselves every month, quarter or year — e-mailed automatically if you like.

Who owes what

Aged debtors per client and one-click statements by e-mail.

In the client portal

Clients see their invoices and quotes, what they owe, and accept quotes online.

Numbered job cards

Every job gets a reference. Search by number, client, technician, type or status.

Assign people or a team

Team leaders can dispatch their crew to a job from the staff app and wrap it up.

Job types with checklists

Your own job types, each with a checklist the technician ticks off.

Photos, location and time on the job

Captured from the staff app at each step of the job.

Client sign-off

Signature on the technician’s phone, or a secure sign-off link sent to the client.

Recurring service schedules

Enrol a client or asset in a schedule and the job cards are created ahead of time.

PDF job card

Branded PDF with details, photos, checklist and signature.

Client portal

Clients with a portal login see their jobs and sign off online.

Parts bought on site

Techs record parts they bought for the job — how it was paid, where, and a photo of the slip — so the office knows what is owed to whom. With Expenses it flows straight into approvals and pay-back.

Casual worker bench

Onboard casuals with ID, banking details, skills and region — duplicates are caught by ID number.

Job orders

Once-off or recurring (weekly, fortnightly, monthly, nth weekday, consecutive days) for clients and work sites.

WhatsApp briefings and reminders

Supervisors, drivers and casuals get the job details and an evening and morning reminder.

Public job page with RSVP

Workers open a link to see the brief, location and time, and say if they need a pickup.

On-site clocking

Supervisors clock workers in and out from the staff app — the worker needs no phone.

Client hours report

Branded Word report with each worker’s hours, notes and photos.

Bulk import

Import your existing casual list from a spreadsheet.

AI document capture

Read ID and banking details from a photo to speed up onboarding.

Orders with line items

Quantities, units, supplier references and per-item status (ordered, in production, received).

Clear stages

Prospective → Active → In production → Ready → Dispatched, with deadlines and priority.

Arrivals

Log what arrived from suppliers per line item and see what is outstanding.

Client notifications

WhatsApp and email updates to the client contact as the order moves.

Approve before the client is told

Optional: new orders wait for an approver to check spelling, items and who is told — approve by e-mail link or in the staff app.

Signed dispatch notes

Collection or delivery signed on the phone.

Labels

Design and print labels with order details and a QR code.

Linked work

Job cards and tasks linked to the order.

Needs the Job Cards or Tasks add-on

Client portal

Clients with a portal login follow their orders online.

PAYE, UIF and SDL

Calculated on the current SARS tables — we monitor SARS and update the tables for you.

Hours straight from clocking

Normal time, overtime, Sundays, public holidays and night work from Timesheets — no re-typing.

Payslips

Branded PDF payslips, sent to staff in the app or on WhatsApp.

Bank payment files

EFT files for ABSA, FNB, Standard Bank and Nedbank, or a generic CSV.

SARS submissions

EMP201 each month; EMP501 reconciliation and IRP5/IT3(a) certificates with an e@syFile import file.

Allowances, deductions and loans

Your own pay items per person, staff loans with automatic repayments.

Labour agreement rules

Pick your bargaining council or sectoral determination and apply its rules in one click.

Payroll check and reports

Warnings before you pay — including people whose timesheets aren’t approved yet; cost-to-company, YTD, variance, headcount and COIDA reports.

Your pay rules in plain language

One page that explains how your company’s pay is worked out, written from your actual settings — easy to share with staff or an auditor.

Split shifts

Several shifts per person in a day — each clock-in is matched to its shift and paid correctly.

Rich question builder

Text, choices, numbers, dates, file uploads and calculated fields, with conditional questions.

Scored assessments

Points per answer with automatic section and total scores.

Public link and QR code

Anyone can respond in their browser — no app or login.

Geofence and close date

Only accept responses on site, and stop taking them after a date.

Confirmations

Respondents get a confirmation with their reference by email or WhatsApp.

Lucky draw

Run a fair draw from the responses, with a test mode.

Responses and export

Table and per-response view, export to CSV.

Auditable petitions

A public petition page where each person signs on screen. Name, time, location, IP address and device are recorded, one signature per email, with a closing date and a supporting document.

AI authenticity report

Download a Word report that checks the signatures for warning signs — repeated IP addresses, bursts of signing, missing locations — plus a full signature register with every signature image.

Linked to work

Attach a form to tasks or job cards so it must be completed.

Needs the Tasks or Job Cards add-on

Assign to a person or a group

Due date, priority (low to urgent), description and attachments. Assign to one person or let anyone at a branch pick it up.

Live status board

Open → In progress → Done, filtered by person, branch, priority or client.

Staff app + notifications

App notifications (and WhatsApp where set up) when a task is assigned, started or completed.

Sub-tasks and checklists

Break work into steps; a task can only close when its sub-tasks are done.

Recurring tasks

Daily, weekly or monthly templates that create the next task automatically.

Proof of completion

Require a comment or photo before a task can be marked done.

Linked forms

Attach a checklist or inspection form that must be filled in before the task closes.

Needs the Surveys & Forms add-on

Client and supplier links

See every task for a client or supplier in one place.